Guidelines for Transfer of Records to the University Archives



If there are too many items to send through campus mail, please telephone (Extension 3588) or email our Administrative Assistant Pamela Griffin. You may bring the items over to Archives (Lower Level of New Hall A). Please telephone before coming over, to ensure someone is available to assist you. We can also make arrangements for a pick-up. The Archivist is also available to advise offices or to discuss with anyone the appropriateness of various types of records and materials for deposit in Archives.


If there are only a few items, they may be sent in an envelope or small box via intercampus mail, addressed to: Professor David Ranzan, c/o Swirbul Library. 
(While the Department of Archives and Special Collections is located in the Lower Level of New Hall, please do not address mail to New Hall, as items may get misdirected to the residence hall mail.)

Please clearly label all cartons—with the following information:
(Include a copy of this label inside the box. Please also keep a copy for your records.)

  1. Name of office sending the records
  2. Brief description of the contents
  3. Inventory of contents
  4. Date and name of person who packed the carton
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